Medical Clearances

The purpose of the Medical Clearances at University Health Services is to best serve each student’s individual health needs and identify and collect specific information related to campus communicable disease prevention. The information students provide is confidential and will be retained by UHS as part of a student’s medical record. Clearances vary between individuals. Forms may be required to receive services at UHS, as a condition of employment, or by academic program. Specific programs and activities may have vaccination requirements.

At this time, completion of medical clearances is not mandatory. We encourage you to fill out this section to the best of your ability.  If you are not able to complete your medical clearances, your ability to come to campus and your student status will not be impacted.

• Log in to MyUHS
• Select “Medical Clearances” in the left column.
• Complete all required items.
• Click the green “update” button to add specific information including dates, types of vaccines, and specific health information. Enter the dates as listed on your immunization record.
• Proof of a vaccine, a titer, or a previous infection can satisfy certain items. You do not need to provide all three if they are not applicable.
• Enter the dates to the best of your ability.

An immunization record is any document from a medical provider printed in English that contains the patient’s full immunization history.

UHS will recognize vaccines maintained on the World Health Organization’s emergency use listing. A complete list can be found here: who.int/emergencies/diseases/novel-coronavirus-2019/covid-19-vaccines.

If you were vaccinated outside of the United States and plan to return to campus, take these steps to upload your vaccine records:

• Log into MyUHS using your NetID and password.
• Underneath the title “Welcome to UW–Madison University Health Services” you will see the following: “Submit outside records of COVID-19 Vaccination HERE.” Click or tap on the word “HERE.”
• You will then be on the “Medical Clearances” page. Look for “COVID vaccine” under the heading “Items required for clearance.” Click or tap the green button that says “Update.”
• Under “COVID-19 Immunization Record Upload” you will be prompted to upload a copy of your immunization record. This can be an image file (PNG, JPG, JPEG) or a PDF. Attempting to upload other kinds of files will result in an error message.
• You will also need to enter the date of your one-dose vaccine and the vaccine manufacturer, or the dates of your two-dose vaccine and vaccine manufacturer in the section labeled “Doses of COVID-19 Vaccine.”
• Click or tap “Done” when you are finished.

Allow up to five business days for the record to be reflected in your MyUHS account. While the record is under review your Medical Clearance information will indicate “awaiting review.” Once it is approved, this field will say “satisfied.”

Students who are under the age of 18 as of August 15 must have a parent or legal guardian sign a consent form to be eligible to receive all UHS services. Without a signed minor consent form, many UHS medical and mental health services cannot be provided. STI testing, pregnancy testing, and sexual assault-related services are available to minors without parent/legal guardian consent.

Students can download this form in MyUHS to have a parent/legal guardian sign it. The form can then be brought to UHS.

We recommend students complete this form when they come to campus for SOAR or during move-in. 

Parents or loved ones who are concerned about a student’s non-emergent health care situations should ask their student to grant UHS permission to speak with them.

UHS requires written authorization to formally release or discuss healthcare records but, in situations where obtaining written authorization may be impractical or urgent, students may grant permission over the phone for UHS clinical staff to speak with a parent or guardian.

With a student’s permission, UHS providers may speak with parents, and appreciate parental involvement in their student’s care, when it is appropriate. UHS providers work closely with students and their parents when a student experiences a significant, but not life threatening, illness or injury. Providers encourage students to allow them to contact their parents in these cases. However, if the student declines, the clinician legally must respect the student’s decision.

Contact hlthform@uhs.wisc.edu

To check your Wisconsin immunization record, visit the Wisconsin Immunization Registry.

Link to the CDC’s immunization directory for each state.