Medical Clearances include health information, such as vaccination records that students upload through their MyUHS account. The information students provide through their Medical Clearances is confidential and will be retained by UHS as part of a student’s medical record.
The purpose of the Medical Clearances at University Health Services is to best serve each student’s individual health needs and identify and collect specific information related to campus communicable disease prevention.
At this time, completion of Medical Clearances is not mandatory for enrollment at UW–Madison; however, completion is encouraged. Medical Clearances and forms may be required to receive services at UHS, as a condition of employment, or by academic program. Specific programs and activities may have vaccination requirements.
Completing Your Medical Clearances
- Log in to MyUHS.
- Once logged in, go to Medical Clearances in the left side bar.
- Click Update next to each immunization listed (e.g., Measles). Add Immunization under Vaccine History entering the Date and Immunization. Enter the dates and information to the best of your ability.
- Next, click Update next to Immunization Record. Upload a file that includes your records along with your full name and date of birth.
- Complete all elements listed under Items required for clearance.
How will I know if my records are complete?
Once you have submitted this information, it will be reviewed by a UHS provider. While your records are being reviewed, they will be marked as “Awaiting Review” or “Not Compliant” until they are complete. This process can take some time, especially near the start of the academic year.
Continue to check back in MyUHS. Items marked “Compliant” have been completed.
Immunization Records
An immunization record is any document from a medical provider printed in English that contains the patient’s full immunization history. If you do not have a record of a vaccine, proof of a titer or previous infection can also satisfy certain items.
If you don’t have access to your immunization records, or you aren’t sure if you have received a vaccination, you can look up your records in a state immunization registry. Each state has a registry where you can find and download your records. You will need to provide your name, date of birth, and social security number to locate your records in the registry.
If you are from Wisconsin:
You can check the Wisconsin Immunization Registry for your vaccination records.
If you are from another U.S. state:
Navigate to your state’s immunization website using this portal. You may also contact your primary care provider to obtain your records.
Students under the age of 18
Students who are under the age of 18 as of August 15 must have a parent or legal guardian sign a consent form to be eligible to receive all UHS services. Without a signed minor consent form, many UHS medical and mental health services cannot be provided. STI testing, pregnancy testing, and sexual assault-related services are available to minors without parent/legal guardian consent.
Students can access and download this form through MyUHS. A parent/legal guardian must sign the form, and then it must be brought to UHS. We recommend students complete this form when they come to campus for SOAR or during move-in.
Parent/family member access to student health information
Parents or loved ones who are concerned about a student’s non-emergent health care situations should ask their student to grant UHS permission to speak with them.
UHS requires written authorization to formally release or discuss healthcare records but, in situations where obtaining written authorization may be impractical or urgent, students may grant permission over the phone for UHS clinical staff to speak with a parent or guardian.
With a student’s permission, UHS providers may speak with parents, and appreciate parental involvement in their student’s care, when it is appropriate. UHS providers work closely with students and their parents when a student experiences a significant, but not life threatening, illness or injury. Providers encourage students to allow them to contact their parents in these cases. However, if the student declines, the clinician legally must respect the student’s decision.
Access more information on patient privacy and healthcare records.
Frequently Asked Questions
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What vaccines are required for incoming UW-Madison students?
At this time, UW-Madison does not have a vaccine requirement for students.
The following vaccines are recommended for incoming students:
- COVID-19
- Hepatitis B (HBV)
- Human Papilloma Virus (HPV)
- Measles-Mumps-Rubella (MMR)
- Meningococcal Vaccine (MCV4)
- Tetanus-Diphtheria-Pertussis (Tdap or DTP)
- Varicella (VZV, chicken pox)
If you live in University Housing, Wisconsin state law requires you to inform the university whether you have been vaccinated against hepatitis B and meningococcal disease. Comply with this requirement by completing the relevant sections of your immunization and health history forms in your MyUHS account. If you do not complete the online form to provide this information, you may be in violation of your housing contract.
What happens if I don’t complete my medical clearances?
At this time, completion of medical clearances is not mandatory. We encourage you to fill out this section to the best of your ability. If you are not able to complete your medical clearances, your student status and ability to come to campus will not be impacted.
I can’t get some or all of the required medical clearance vaccines before I come to campus. Can I get these when I come to campus (for example, Tdap or Meningitis)?
Yes. You will need to make an appointment at the UHS Community Health Clinic. Log in to MyUHS or call 608-265-5600 after August 15 to schedule an appointment.
My medical clearance in MyUHS suggests I need additional vaccines. Is it safe to get multiple vaccinations at the same time?
You should consult with a UHS provider. Timing between vaccines depends on the type of vaccine. At this time, recommended vaccines are not mandatory and you can schedule multiple appointments throughout the semester.
Can I provide an antibody titer test result as proof of immunity for any required medical clearance immunizations?
Yes. Upload that test result in English if available. We accept titers for Measles, Mumps, Rubella, Varicella, and Hepatitis B (Hepatitis B pertains to students living in University Housing).
Can I take a TB skin test when I arrive on campus?
Yes. This appointment can be scheduled in the Allergy and Immunization Clinic after August 15.
What should I do if I have a positive TB skin test (also called PPD or Mantoux)?
UHS requires a blood test (QuantiFERON-TB Gold or Tspot) lab report—submitted in English—within one year of your college admission date.