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Medical Clearances

The purpose of the Medical Clearances at University Health Services is to best serve each student’s individual health needs and identify and collect specific information related to campus communicable disease prevention. The information students provide is confidential and will be retained by UHS as part of a student’s medical record. Clearances vary between individuals. Forms may be required to receive services at UHS, as a condition of employment, or by academic program. Specific programs and activities may have vaccination requirements. At this time, completion of medical clearances is not mandatory. We encourage you to fill out this section to the best of your ability.  If you are not able to complete your medical clearances, your ability to come to campus and your student status will not be impacted for the fall 2021 semester.

Instructions

  • Log in to MyUHS
  • Select “Medical Clearances” in the left column.
  • Complete all required items.
  • Click the green “update” button to add specific information including dates, types of vaccines, and specific health information. Enter the dates as listed on your immunization record.
  • Proof of a vaccine, a titer, or a previous infection can satisfy certain items. You do not need to provide all three if they are not applicable.
  • Enter the dates to the best of your ability.

Immunization record

An immunization record is any document from a medical provider printed in English that contains the patient’s full immunization history.

International COVID-19 vaccines accepted by UHS

UHS will recognize vaccines maintained on the World Health Organization’s emergency use listing. A complete list can be found here: who.int/emergencies/diseases/novel-coronavirus-2019/covid-19-vaccines.

If you were vaccinated outside of the United States and plan to return to campus, take these steps to upload your vaccine records:

  • Log into MyUHS using your NetID and password.
  • Underneath the title “Welcome to UW–Madison University Health Services” you will see the following: “Submit outside records of COVID-19 Vaccination HERE.” Click or tap on the word “HERE.”
  • You will then be on the “Medical Clearances” page. Look for “COVID vaccine” under the heading “Items required for clearance.” Click or tap the green button that says “Update.”
  • Under “COVID-19 Immunization Record Upload” you will be prompted to upload a copy of your immunization record. This can be an image file (PNG, JPG, JPEG) or a PDF. Attempting to upload other kinds of files will result in an error message.
  • You will also need to enter the date of your one-dose vaccine and the vaccine manufacturer, or the dates of your two-dose vaccine and vaccine manufacturer in the section labeled “Doses of COVID-19 Vaccine.”
  • Click or tap “Done” when you are finished.

Allow up to five business days for the record to be reflected in your MyUHS account. While the record is under review your Medical Clearance information will indicate “awaiting review.” Once it is approved, this field will say “satisfied.” Your Badger Badge will turn green once it has been two weeks since your final dose and your record has been approved.

Frequently Asked Questions

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What vaccines are required for incoming UW-Madison students?

At this time, UW-Madison does not have a vaccine requirement for students.

The following vaccines are recommended for incoming students:

  • COVID-19
  • Hepatitis B (HBV)
  • Human Papilloma Virus (HPV)
  • Measles-Mumps-Rubella (MMR)
  • Meningococcal Vaccine (MCV4)
  • Tetanus-Diphtheria-Pertussis (Tdap or DTP)
  • Varicella (VZV, chicken pox)

If you live in University Housing, Wisconsin state law requires you to inform the university whether you have been vaccinated against hepatitis B and meningococcal disease. Comply with this requirement by completing the relevant sections of your immunization and health history forms in your MyUHS account. If you do not complete the online form to provide this information, you may be in violation of your housing contract.

I just got a COVID-19 vaccination, is it too soon to get the other vaccines?

The minimum interval between the last dose of a non-FDA authorized COVID-19 vaccine or a WHO-listed vaccine and an FDA-authorized COVID-19 vaccine is 28 days. More information from the CDC is available here. To consult with a UHS provider, schedule an appointment (after August 15) in MyUHS  or call 608-265-5600 to schedule.

I have had one dose of a COVID-19 vaccine, should I get vaccinated when I get to campus?

The minimum interval between the last dose of a non-FDA authorized vaccine or a WHO-listed vaccine and an FDA-authorized COVID-19 vaccine is 28 days. More information from the CDC is available here. To consult with a UHS provider, schedule an appointment (after August 15) in MyUHS  or call 608-265-5600 to schedule.

UHS will offer COVID-19 vaccines to students who have not received a complete COVID-19 vaccine series, or they received all or some of the recommended doses of a COVID-19 vaccine that is not authorized by the FDA or the WHO for emergency use.

For an up-to-date list of vaccines that are WHO listed, see https://extranet.who.int/pqweb/sites/default/files/documents/Status_COVID_VAX_02July2021.pdf.

I received a COVID-19 vaccine that’s not on the FDA or WHO emergency use authorization list. Am I considered vaccinated?

If you have not completed a vaccine series with an vaccine on the WHO emergency use authorized vaccine, you may complete any FDA-approved series in the United States, beginning four weeks after your last dose of any other COVID-19 vaccine. This could be done with Johnson & Johnson, Moderna, or Pfizer. You are welcome to consult with a UHS provider if you have questions about which vaccine is right for you.

UHS will offer COVID-19 vaccines to students who have not received a complete COVID-19 vaccine series, or they received all or some of the recommended doses of a COVID-19 vaccine that is not authorized by the FDA or the WHO for emergency use.

Students and employees who received all recommended doses of a COVID-19 vaccine that is listed for emergency use by WHO do not need any additional doses with an FDA-authorized COVID-19 vaccine.

What are the COVID-19 testing and vaccination requirements for international students?

What happens if I don’t complete my medical clearances?

At this time, completion of medical clearances is not mandatory. We encourage you to fill out this section to the best of your ability. If you are not able to complete your medical clearances, your student status and ability to come to campus for the fall 2021 will not be impacted.

I can’t get some or all of the required medical clearance vaccines before I come to campus. Can I get these when I come to campus? (example Tdap or Meningitis)

Yes. You will need to make an appointment at the UHS Community Health Clinic. Log in to MyUHS or call 608-265-5600 after August 15 to schedule an appointment.

My medical clearance in MyUHS suggests I need additional vaccines. Is it safe to get multiple vaccinations at the same time?

You should consult with a UHS provider. Timing between vaccines depends on the type of vaccine. At this time, recommended vaccines are not mandatory and you can schedule multiple appointments throughout the semester.

Can I provide an antibody titer test result as proof of immunity for any required medical clearance immunizations?

Yes. Upload that test result in English if available. We accept titers for Measles, Mumps, Rubella, Varicella, and Hepatitis B (Hepatitis B pertains to students living in University Housing). 

Can I take a TB skin test when I arrive on campus?

Yes. This appointment can be scheduled in the Allergy and Immunization Clinic after August 15.

What should I do if I have a positive TB skin test (also called PPD or Mantoux)?

UHS requires a blood test (QuantiFERON-TB Gold or Tspot) lab report—submitted in English—within one year of your college admission date.

Questions

Contact hlthform@uhs.wisc.edu

To check your Wisconsin immunization record, visit the Wisconsin Immunization Registry.

Link to the CDC’s immunization directory for each state.