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Federal Tax Return Information for 2018 UW-Madison SHIP Enrollees
The Federal Regulation
Under the Affordable Care Act (ACA), UW-Madison SHIP has been approved as Minimum Essential Coverage (MEC). MEC is the type of health insurance coverage individuals need in order to meet the ACA individual shared responsibility requirement. Individuals that are subject to the individual shared responsibility requirement do not have to pay a penalty if they maintain enrollment in a MEC plan.
The ACA places the responsibility on the IRS to administer the individual MEC mandate, as well as associated penalties should an individual not maintain MEC throughout the calendar year. In accordance with the IRS directives, UW-Madison is required to report to the IRS those persons that maintained MEC under SHIP. The IRS also requires UW-Madison to provide a statement of coverage (Federal Tax Form 1095-B) to the primary covered person. Consolidated Health Plans (CHP)/Wellfleet, our SHIP Third Party Administrator is managing this process on behalf of UW-Madison. Federal Tax Form 1095-B will be mailed to SHIP enrollees by January 31, 2019.
Please note that in order to satisfy the federal reporting requirements, CHP/Wellfleet is also responsible for attempting to collect the Social Security Number (SSN) from those SHIP enrollees that have not previously submitted their SSN to CHP/Wellfleet. Separate directions on how to provide the SSN are sent by email directly from CHP/Wellfleet.
If you have any questions about your 1095-B or the SSN process, please contact CHP/Wellfleet directly by phone: (800) 633-7867, option 7, Monday - Friday, 8:30-5pm (EST), or by email: 1095B@chpemail.com
Do I need my 1095-B to file my tax return?
No, you do not need to wait for your 1095-B to file your tax return. You should file your tax return before the deadline: April 15, 2019. When you receive your 1095-B you should keep it with your tax records.
What do I do with my 1095-B?
File it with your tax records; you are required to keep copies of your tax return and tax documents for three years from the date you filed your original return.
Does my SSN need to be reported anywhere else?
Your SSN is sensitive data and you should only provide it in rare cases. You should never send it over email as email is not secure. Your SSN can only legally be required by the US Government and your Employer. Other businesses that may request your SSN for credit verification services however you are not required to provide it.
If you are not eligible for an SSN you may ignore the email requests from CHP/Wellfleet. We are aware that many international students and scholars are not eligible for an SSN; however it is a federal requirement that the insurance carrier request, and if possible, obtain an SSN from all primary SHIP enrollees. These emails are being used universally, so please do not be concerned by their tone and urgency. Rest assured that not having an SSN does not affect your SHIP coverage.
Please contact the SHIP office if you have any additional questions about this process.
F1 and J1 International Students can also contact International Student Services. All other visa holders can contact International Faculty and Staff Services.
Just present your SHIP card to receive these discounts