Federal Tax Return Information for 2016 UW-Madison SHIP Enrollees
Due to the federal regulation reporting requirements (detailed below), the UW–Madison Student Health Insurance Plan (SHIP) must collect certain information from you as a covered person under SHIP, including your Social Security Number (SSN). CHP Student Health, our SHIP Third Party Administrator, is collecting SSN’s on behalf of UW-Madison for secure submittal to the United States Internal Revenue Service (IRS). If you were enrolled in SHIP during 2016, you should have received an email from CHP Student Health requesting that you enter your SSN in their secure portal.
The Federal Regulation
Under the Patient Protection and Affordable Care Act (PPACA), UW-Madison SHIP has been approved as Minimum Essential Coverage (MEC). MEC is the type of health insurance coverage individuals need in order to meet the PPACA individual shared responsibility requirement. Individuals that are subject to the individual shared responsibility requirement do not have to pay a penalty if they maintain enrollment in a MEC plan.
PPACA places the responsibility on the IRS to administer the individual MEC mandate, as well as associated penalties should an individual not maintain MEC throughout the calendar year. In accordance with the IRS directives, UW-Madison is required to report to the IRS those persons that maintained MEC under SHIP. The IRS also requires UW-Madison to provide a statement of coverage (Federal Tax Form 1095-B) to the primary covered person. As noted above, CHP Student Health is managing this process on behalf of UW-Madison.
Please read the information below carefully and follow the directions of how to provide your SSN securely (if you have not already done so) and how to electronically obtain your 1095-B, which will be used for your 2016 personal income tax filing.
How to access your Federal Tax Form 1095-B
Federal Tax Form 1095-B will be made available by January 31, 2017. You will receive a notification email once your 1095-B is available.
Click the "Your 2016 Tax Information" link below.
How to set up a new account and provide your SSN
Click on the “Your 2016 Tax Information” box above. On the Account Login page, click on ‘Set up new account’ located to the left, and create an account as directed. (Be sure that you use the same email address where you received the email notice – typically your “wisc.edu” address.) After creating an account, you will then log in using your email address and password that you created. You will be instructed to provide your SSN, if you have one. The SSN will be immediately encrypted for security reasons. All SSN’s will remain encrypted in the CHP Student Plans system and will only be used for the IRS reporting requirement.
After providing your SSN, click ‘save’ and the next page will be your Tax Information site. From here, you will be able to click on the 1095-B and print a copy for your personal taxes for the 2016 year (once the form is made available).
If you have any questions about accessing your 1095-B online, please contact CHP Student Health by phone: 1-877-657-5031 or by email: email@example.com
Do I need my 1095-B to file my tax return?
No, you do not need to wait for your 1095-B to file your tax return. You should file your tax return before the deadline: April 15, 2017. When you receive your 1095-B you should keep it with your tax records.
What do I do with my 1095-B?
File it with your tax records; you are required to keep copies of your tax return and tax documents for three years from the date you filed your original return.
Does my SSN need to be reported anywhere else?
Your SSN is sensitive data and you should only provide it in rare cases. You should never send it over email as email is not secure. Your SSN can only legally be required by the US Government and your Employer. Other businesses that may request your SSN for credit verification services however you are not required to provide it.
If you are not eligible for an SSN you may ignore the email requests from CHP Student Health. We are aware that many international students and scholars are not eligible for an SSN; however it is a federal requirement that all primary SHIP enrollees are sent three requests for their SSN. These emails are being used universally, so please do not be concerned by their tone and urgency. Rest assured that not having an SSN does not affect your SHIP coverage.
Please contact the SHIP office if you have any additional questions about this process.
F1 and J1 International Students can also contact International Student Services. All other visa holders can contact International Faculty and Staff Services.
Just present your SHIP card to receive these discounts