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Vaccination Records

UW–Madison requires students to share their vaccination status to more quickly prevent the potential spread of these common communicable diseases: 

  • Measles, Mumps, Rubella (MMR)  
  • Tetanus, Diphtheria, Pertussis (Tdap)  
  • Varicella (Chicken Pox)  
  • Meningococcal (ACWY, B)  
  • Hepatitis B 

To comply with this requirement, students must use MedProctor to upload their vaccination records or submit a confirmation form that indicates they are unvaccinated. 

Disclosure of vaccination status helps University Health Services best serve each student’s individual health needs and identify and collect specific information related to campus communicable disease prevention.

Students who do not comply with this requirement are subject to a registration hold.  The deadline for current UW–Madison students enrolled for the spring 2026 semester is March 12, 2026. 

Questions and Support

vaccinationrecords@uhs.wisc.edu

Need Additional Assistance?

For students who need additional assistance, UHS is offering in-person support on the following days: 

  • Wednesday, March 4: 10 a.m.–1 p.m. at 333 East Campus Mall, Room 8808 
  • Thursday, March 5: 11 a.m.–2 p.m. at 333 East Campus Mall, Room 8003 
  • Tuesday, March 10: 11 a.m.–2 p.m. at 333 East Campus Mall, Room 8003

Vaccination Clinics for Students

March 6 and 12 | Walgreens, 311 East Campus Mall

Learn more and register for an appointment.

How to Share Your Vaccination Status

UW–Madison has partnered with MedProctor to manage vaccination records and compliance with this requirement. MedProctor is an online platform that will make it quick and easy for students to upload their vaccination records or submit a confirmation form that indicates they are unvaccinated. 

If you are vaccinated or have proof of immunity

Submit your vaccination records online through MedProctor.

  1. Log in to MedProctor using your NetID and password. 
  2. Once logged in, complete your personal information. Enter your first and last name, date of birth, and NetID. 
  3. Accept the agreement, then click to continue. 
  4. On the Documents tab, select “Immunization Certificate” as the document type. Upload a copy of your immunization records. You can select multiple files if needed.  
  5. Select “Continue” to save your files and begin the verification process.  
  6. Your records will be reviewed within 48–72 hours (on weekdays during normal business hours). You will receive an email from MedProctor once your records have been reviewed noting that you are compliant with the disclosure requirement. 
  7. The status tab in your MedProctor account will let you know which communicable diseases you are immune for and which are may not be based upon your vaccination records. The UW–Madison policy is not a requirement of vaccination, and you are not required to receive these vaccines.

View Tip Sheet

If you are not vaccinated or do not have proof of immunity

Submit an attestation form through MedProctor. 

  1. Log in to MedProctor using your NetID and password. 
  2. Once logged in, complete your personal information. Enter your first and last name, date of birth, and NetID. 
  3. Accept the agreement.
  4. From the Agreements page, under “Optional Agreements” select the “Student Attestation of No Vaccination Records or Proof of Immunity.”
  5. Type your name, and click “Agree.” No explanation is required as part of this attestation.

Students who attest that they are not vaccinated may be subject to additional public health measures in the case of a communicable disease outbreak on campus. This could include quarantine, isolation or otherwise limiting their access to campus facilities, services, classrooms, events and campus jobs. 

View Tip Sheet

Immunization Records

An immunization record is any document from a medical provider written in English that contains the patient’s full immunization history. If you do not have a record of a vaccine, proof of immunity (such as titers or serology) can also satisfy certain items.

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Preferred types of vaccination records

The following types of vaccination records are preferred and are almost always accepted without follow-up:  

  • Official immunization record from a: 
    • Healthcare provider (doctor’s office, clinic, hospital) 
    • State or regional Immunization Information System (IIS) 
  • Electronic Medical Record (EMR)/Patient Portal screenshot or PDF; must clearly show: 
    • Student/patient name 
    • Vaccine name 
    • Date(s) administered 
    • Provider or clinic name 
  • School immunization records 
    • From a prior college, university, or K-12 school 
  • Military immunization record 
    • DD Form 2766C or equivalent 
  • International immunization record 
    • Translated to English if not originally in English 
    • Must include vaccine names and administration dates 

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Other vaccination record types

If the preferred forms of documentation are not available, the following documents are usually accepted if clearly legible and complete:  

  • Pharmacy vaccination record (CVS, Walgreens, Walmart, etc.) 
  • Public health department vaccination record 
  • Official vaccination card 
    • Example: CDC, COVID-19 vaccination card 
    • Must include name, dates, and vaccine product 
  • Printed lab or clinic summary 
    • Signed or stamped by the provider (if applicable) 

Locating Your Immunization Records

If you don’t have access to your immunization records, or you aren’t sure if you have received a vaccination, you can look up your records in a state immunization registry. Each state has a registry where you can find and download your records. You will need to provide your name, date of birth, and social security number to locate your records in the registry. 

You can also contact your primary care provider to obtain your records. An immunization certificate is available for download from the MedProctor portal for your provider to complete. 

If you are from Wisconsin:

You can check the Wisconsin Immunization Registry for your vaccination records.  

If you are from another U.S. state:

Navigate to your state’s immunization website using this portal.

If you were vaccinated outside of the U.S.:  

Contact your provider in your home country for a copy of your records. 

If your records are not in English:   

Vaccination records submitted to MedProctor must be provided in English. Records must be translated by your medical provider or a certified translation service. Students seeking translation for their vaccination records have a few options:  

  • Contact your medical provider: Request records printed in English from your original medical provider.  
  • Seek translation support from UHS: Contact the UHS Health Information Management team (HIM) at him@uhs.wisc.edu. HIM will securely transmit your record to an approved vendor for translation. Once translation is complete, your record will be returned to you to upload to MedProctor.
  • Seek alternative translation support: US Language Services or similar services can assist you with receiving a certified translation of your records. Fees for these services vary. 

Frequently Asked Questions

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Who is required to disclose their vaccination status?

All enrolled UW–Madison students are required to disclose their vaccination status. For the purposes of this policy, a student is defined as an individual currently enrolled in a degree-seeking program. 

Which vaccines are included in this disclosure requirement?

UW–Madison requires students to share their vaccination status to more quickly prevent the potential spread of these common communicable diseases:

  • Measles, Mumps, Rubella (MMR)  
  • Tetanus, Diphtheria, Pertussis (Tdap)  
  • Varicella (Chicken Pox)  
  • Meningococcal (ACWY, B)  
  • Hepatitis B 

Why am I required to disclose my vaccination status?

This requirement services two main purposes.

  1. Access to this data gives public health officials a better understanding of immunity among our campus community. 
  2. It helps us support individual students’ health by ensuring faster, more specific support for students who are at a higher risk when exposed to communicable diseases. 

Is this a vaccination requirement?

This is not a requirement of vaccination—it is a requirement to share vaccination status for certain vaccines. Students must share their vaccination records or submit a confirmation that they are unvaccinated (no explanation required).

Please note that specific programs, activities, and employment opportunities on campus may have vaccination requirements.

How will the university use my vaccination records? Is my information private?

The information students provide on their vaccination status is confidential and will be retained by UHS as part of a student’s medical record. Learn more about privacy and patient rights.

The information, like the rest of student data, is protected by the federal Family Educational Rights and Privacy Act (FERPA) and will not be disclosed for any reason. 

MedProctor meets all US federal safety standards to comply with Health Insurance Portability and Accountability Act (HIPAA) and FERPA regulations. All records are securely stored and transmitted, safeguarding the privacy of the person submitting them. Only authorized personnel within MedProctor and UHS can access and review the records on a secure platform, making sure that the records remain confidential.

What happens if I am not vaccinated or do not have proof of immunity?

You must complete a brief attestation form online through the MedProctor portal. Students who are not vaccinated may be subject to additional public health measures in the case of a communicable disease outbreak on campus. This could include quarantine, isolation or otherwise limiting their access to campus facilities, services, classrooms, events and campus jobs. 

I am not able to get access to my vaccination records. Is there another way I can prove immunity?

UW-Madison accepts titers or antibody test results as a measure of immunity for Measles, Mumps and Rubella Varicella, and Hepatitis B. Results for these titers or antibody tests should be submitted into MedProctor using the same process as immunization records. UHS provides antibody titer testing services for a fee. This service is also available through your primary care provider.

I have records of some but not all of my vaccinations. What should I do?

If you have some but not all vaccinations, please upload the records that you do have into MedProctor. This will ensure that you are compliant with this requirement.  

Once your records are verified, you will receive a confirmation email and your status tab in your MedProctor account will let you know which of these communicable diseases you are immune for and which are may not be based upon your vaccination records. 

I submitted records to MedProctor, but not all of my records were validated. Do I need to take action?

As long as you have submitted your records through MedProctor, you are compliant with the disclosure requirement and there will be no holds on your account, regardless of your vaccination status for any of the vaccines listed.

After reviewing your immunization records, the status tab in your MedProctor account will let you know which of these communicable diseases you are immune for and which are may not be based upon your vaccination records. You may consider speaking with your health care provider on whether any vaccines are recommended based on your personal situation. The UW–Madison policy is not a requirement of vaccination, and you are not required to receive these vaccines.

I changed my name, and some of my records use my prior name. What should I do?

If you have had a name change, please upload an additional document to the MedProctor portal that states both your previous name and your current name. This documentation will be enough to indicate the name change, and they will ensure the records are properly matched.

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What happens if I don’t comply with this requirement?

Students who do not comply with this requirement are subject to a registration hold. 

I already shared my records through MyUHS. Do I need to submit them through MedProctor?

No, records that students previously uploaded into MyUHS have been transferred into the MedProctor portal, and an account has been created for you. If you have previously uploaded your records into MyUHS, you can view them on the MedProctor portal by February 20, 2026.

How long will it take for my records to be reviewed and accepted?

Records will be reviewed and accepted by MedProctor within 48–72 hours (on weekdays during normal business hours).

How will I know that my record was received and verified for compliance?

Once your records have been received and verified by MedProctor, you will receive an email that you are compliant with the disclosure requirement. The status tab on your MedProctor account will also reflect this compliance. 

My school or college requires me to share my vaccination records. Can I transfer my records from that system?

If your program or college uses a compliance system—such as ViewPoint Screening—you can log in and download any required records whenever you need them. These records can be uploaded to MedProctor.  

If you have questions about your school’s compliance requirements, how to access your account, or any general compliance-related inquiries, please contact your program’s designated compliance representative. 

I am a fully online student. Do I still need to meet this requirement?

Yes. All enrolled UW–Madison students are required to disclose their vaccination status. Even though you are an online student, you may still access other campus services. This requirement covers risks in both classes and beyond. For the purposes of this policy, a student is defined as an individual currently enrolled in a degree-seeking program, even if this program is online. 

I am a parent of a student. Can I submit vaccination records on my student's behalf?

Your student will need to submit their records online through MedProctor, according to the instructions on this webpage. You will not be able to submit records on your student’s behalf. If you are able to send your student copies of their records, they can upload them via the MedProctor portal. 

Due to privacy laws, UHS is unable to share any information about your student’s health records or immunization compliance. 

I shared my vaccination records and received an email from MedProctor indicating I was compliant with the disclosure requirement. My MedProctor account notes that I don't have proof of immunity for all diseases? What does that mean?

As long as you have submitted your records through MedProctor, you are compliant with the disclosure requirement and there will be no holds on your account, regardless of your vaccination status for any of the vaccines listed.

After reviewing your immunization records, the status tab in your MedProctor account will let you know which of these communicable diseases you are immune for and which are may not be based upon your vaccination records. You may consider speaking with your health care provider on whether any vaccines are recommended based on your personal situation. The UW–Madison policy is not a requirement of vaccination, and you are not required to receive these vaccines.