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Vaccination Records

UW–Madison requires students to share their vaccination status to more quickly prevent the potential spread of these common communicable diseases: 

  • Measles, Mumps, Rubella (MMR)  
  • Tetanus, Diphtheria, Pertussis (Tdap)  
  • Varicella (Chicken Pox)  
  • Meningococcal (ACWY, B)  
  • Hepatitis B 

Disclosure of vaccination status helps University Health Services best serve each student’s individual health needs and identify and collect specific information related to campus communicable disease prevention.

Students who do not comply with this requirement are subject to a registration hold. 

Questions and Support

vaccinationrecords@uhs.wisc.edu

Related Information

Uploading Your Immunization Records

UW–Madison has partnered with MedProctor to manage vaccination records and compliance with this requirement. MedProctor is an online platform that will make it quick and easy for students to upload their vaccination records or submit a confirmation form that indicates they are unvaccinated. 

If you are vaccinated

Submit your vaccination records online through MedProctor.

  1. Log in to MedProctor using your NetID and password. 
  2. Once logged in, complete your personal information. Enter your first and last name, date of birth, and NetID. 
  3. Accept the agreement, and click to continue. 
  4. On the Documents tab, select “Immunization Certificate” as the document type. Upload a copy of your immunization records. You can select multiple files if needed.  
  5. Select “Continue” to save your files and begin the verification process.  
  6. Your records will be reviewed within 48 hours (on weekdays during normal business hours). You will receive an email from MedProctor once your records have been reviewed and verified.  

If you are not vaccinated or do not have proof of immunity

Submit an attestation form through MedProctor. 

If you do not have vaccination records or proof of immunity, submit the “Student Attestation of No Vaccination Records or Proof of Immunity” document in your MedProctor portal. No explanation or rationale is required as part of this attestation.

Students who attest that they are not vaccinated may be subject to additional public health measures in the case of a communicable disease outbreak on campus. This could include quarantine, isolation or otherwise limiting their access to campus facilities, services, classrooms, events and campus jobs. 

Immunization Records

An immunization record is any document from a medical provider written in English that contains the patient’s full immunization history. If you do not have a record of a vaccine, proof of immunity (such as titers or serology) can also satisfy certain items.

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Preferred types of vaccination records

The following types of vaccination records are preferred and are almost always accepted without follow-up:  

  • Official immunization record from a: 
    • Healthcare provider (doctor’s office, clinic, hospital) 
    • State or regional Immunization Information System (IIS) 
  • Electronic Medical Record (EMR)/Patient Portal screenshot or PDF; must clearly show: 
    • Student/patient name 
    • Vaccine name 
    • Date(s) administered 
    • Provider or clinic name 
  • School immunization records 
    • From a prior college, university, or K-12 school 
  • Military immunization record 
    • DD Form 2766C or equivalent 
  • International immunization record 
    • Translated to English if not originally in English 
    • Must include vaccine names and administration dates 

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Other vaccination record types

If the preferred forms of documentation are not available, the following documents are usually accepted if clearly legible and complete:  

  • Pharmacy vaccination record (CVS, Walgreens, Walmart, etc.) 
  • Public health department vaccination record 
  • Official vaccination card 
    • Example: CDC, COVID-19 vaccination card 
    • Must include name, dates, and vaccine product 
  • Printed lab or clinic summary 
    • Signed or stamped by the provider (if applicable) 

Locating Your Immunization Records

If you don’t have access to your immunization records, or you aren’t sure if you have received a vaccination, you can look up your records in a state immunization registry. Each state has a registry where you can find and download your records. You will need to provide your name, date of birth, and social security number to locate your records in the registry. 

You can also contact your primary care provider to obtain your records. An immunization certificate is available for download from the MedProctor portal for your provider to complete. 

If you are from Wisconsin:

You can check the Wisconsin Immunization Registry for your vaccination records.  

If you are from another U.S. state:

Navigate to your state’s immunization website using this portal.

If you were vaccinated outside of the U.S.:  

Contact your provider in your home country for a copy of your records. 

If your records are not in English:   

Vaccination records submitted to MedProctor must be provided in English. Records must be translated by your medical provider or a certified translation service. Students seeking translation for their vaccination records have a few options:  

  • Contact your medical provider: Request records printed in English from your original medical provider.  
  • Seek alternative translation support: US Language Services or similar services can assist you with receiving a certified translation of your records. Fees for these services vary. 
  • Seek translation support from UHS: Contact the UHS Health Information Management team (HIM) at him@uhs.wisc.edu. HIM will securely transmit your record to an approved vendor for translation. Once translation is complete, your record will be returned to you to upload to MedProctor. This service requires a fee, which will be billed to you through UHS. 

Frequently Asked Questions

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Who is required to disclose their vaccination status?

All enrolled UW–Madison students are required to disclose their vaccination status. For the purposes of this policy, a student is defined as an individual currently enrolled in a degree-seeking program. 

Which vaccines are included in this disclosure requirement?

UW–Madison requires students to share their vaccination status to more quickly prevent the potential spread of these common communicable diseases:

  • Measles, Mumps, Rubella (MMR)  
  • Tetanus, Diphtheria, Pertussis (Tdap)  
  • Varicella (Chicken Pox)  
  • Meningococcal (ACWY, B)  
  • Hepatitis B 

Why am I required to disclose my vaccination status?

This requirement services two main purposes.

  1. Access to this data gives public health officials a better understanding of immunity among our campus community. 
  2. It helps us support individual students’ health by ensuring faster, more specific support for students who are at a higher risk when exposed to communicable diseases. 

Is this a vaccination requirement?

This is not a requirement of vaccination—it is a requirement to share vaccination status for certain vaccines. Students must share their vaccination records or submit a confirmation that they are unvaccinated (no explanation required).

Please note that specific programs, activities, and employment opportunities on campus may have vaccination requirements.

How will the university use my vaccination records? Is my information private?

The information students provide on their vaccination status is confidential and will be retained by UHS as part of a student’s medical record. Learn more about privacy and patient rights.

The information, like the rest of student data, is protected by the federal Family Educational Rights and Privacy Act (FERPA) and will not be disclosed for any reason. 

MedProctor meets all US federal safety standards to comply with Health Insurance Portability and Accountability Act (HIPAA) and FERPA regulations. All records are securely stored and transmitted, safeguarding the privacy of the person submitting them. Only authorized personnel within MedProctor and UHS can access and review the records on a secure platform, making sure that the records remain confidential. 

What happens if I am not vaccinated or do not have proof of immunity?

You must complete a brief attestation form online through the MedProctor portal. Students who are not vaccinated may be subject to additional public health measures in the case of a communicable disease outbreak on campus. This could include quarantine, isolation or otherwise limiting their access to campus facilities, services, classrooms, events and campus jobs. 

I am not able to get access to my vaccination records. Is there another way I can prove immunity?

UW-Madison accepts titers or antibody test results as a measure of immunity for Measles, Mumps and Rubella Varicella, and Hepatitis B. Results for these titers or antibody tests should be submitted into MedProctor using the same process as immunization records. UHS provides antibody titer testing services for a fee. This service is also available through your primary care provider.

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What happens if I don’t comply with this requirement?

Students who do not comply with this requirement are subject to a registration hold. 

I already shared my records through MyUHS. Do I need to submit them through MedProctor?

No, records that students previously uploaded into MyUHS have been transferred into the MedProctor portal, and an account has been created for you. If you have previously uploaded your records into MyUHS, you can view them on the MedProctor portal by February 20, 2026.

How long will it take for my records to be reviewed and accepted?

Records will be reviewed and accepted by MedProctor within 48 hours (on weekdays during normal business hours).

How will I know that my record was received and verified for compliance?

Once your records have been received and verified by MedProctor, you will receive an email that you are compliant with the disclosure requirement. The status tab on your MedProctor account will also reflect this compliance. 

My school or college requires me to share my vaccination records. Can I transfer my records from that system?

If your program or college uses a compliance system—such as ViewPoint Screening—you can log in and download any required records whenever you need them. These records can be uploaded to MedProctor.  

If you have questions about your school’s compliance requirements, how to access your account, or any general compliance-related inquiries, please contact your program’s designated compliance representative. 

I am a fully online student. Do I still need to meet this requirement?

Yes. All enrolled UW–Madison students are required to disclose their vaccination status. Even though you are an online student, you may still access other campus services. This requirement covers risks in both classes and beyond. For the purposes of this policy, a student is defined as an individual currently enrolled in a degree-seeking program, even if this program is online.